Tuesday, February 18, 2014

Part Three "Organizing 1-2-3 FREE Mini-eCourse"

“Overcoming being Dis-organized: Practical advice for De-cluttered spaces and Organized daily living”

In order to create a lasting solution, ask probing questions first, plan well and then attempt to organize the disarray afterwards in a rational, unemotional and well planned way. First, think everything through and design a system based on your unique personality and adjusted accordingly.

You need to design an environment that is a reflection of who you are and the way you operate. Your aim is to create an environment that you find easy to maintain because it comes natural to you and is tweaked to your needs. Most people think that when they get organized they have to change who they are. That is why their systems don’t last or work for long before they fall back into bad patterns and ways.

You keep trying to retrain and force yourself to be more disciplined and do things differently to what comes natural to you and what you like and feel most at ease and comfortable with. Come up with alternatives that allow you to work where you are most comfortable, like doing your bills on the kitchen table instead of the back office. Adjust things according to your natural inclinations and habits. Make it work for you and not against you to avoid frustration and the sense of failure. Set yourself up for success and not for failing in your own eyes.

It is possible to adjust your lifestyle to promote your general well being and state of mind. How I live and feel, what I eat, exercise, cope with stress and sleep may make a world of difference in how I cope with the challenge of becoming organized – or not! Are you eating right, drinking enough water each day, getting enough fresh air, sunshine and exercise? If not, you can certainly do something about it.

When deciding whether to save or toss something, use the “W_A_S_T_E” acronym to help you.
 
1. Is the item Worthwhile to keep?
2. Will you be using this item Again? If you haven’t used it in a year, you probably won’t need it again. If you don’t use it, lose it!
3. Can this item easily be found Somewhere else?
4. Will anything serious happen if you Toss it? Toss or donate old stuff when you buy new items, except when you attach huge sentimental value to the items.
5. Do you need the Entire thing?  If not, keep what you need and toss or donate the rest.

My personal choices may make the difference between losing and winning the battle. Even if I don’t have a lot of options in life, there is still one thing I have a choice about - my attitude. I can achieve amazing things if I have the right attitude and put my resolve behind it – not allowing negative feelings to drag me down. “I can achieve anything that I really put my will and heart behind!” Don’t allow the enormity of your challenge to obscure all the avenues for growth and forward movement that may be available to you!

Even if you are at the point of discouragement, somewhere down there in your spirit you still find enough resolve to make that decision of your will to turn your life around. Developing good personal habits are crucial. Whether you love and accept yourself, know who you are, what you want in life and where you are going creates a sense of self-respect, self-esteem, and self-worth that others instinctively feel and will treat you accordingly.

Regardless of your particular case, requirements or obstacles, you will find some help, encouragement and motivation for a happy life here!

Again, thank you for reading this mini-ecourse and I hope Part Three has been informative for you!


Part Four of this mini-ecourse will be available tomorrow. However, if you know that you are already interested in the Organizing 1-2-3 eBook, I have a special introductory offer that might not last long. Receive your ebook for just $19.97! ACT NOW, BEFORE THEY ARE GONE! So grab this special price while you can!

Place YOUR order NOW by following the directions below!!

Order Your Organizing 1-2-3 e-book NOW by clicking on the "button" below that says "Buy Now."



Buy Now

Add to CartView Cart


Video Titled "How to Organize Your Home: Organizational Expert Alejandra Costello's House Tour"

Paper Workshop



Welcome to My Paper Management Workshop

pale blue ~ 8 mail organizer

Photo Credits: By Upupa4me

I would like to begin by telling you a little information about myself. I am a registered nurse and I also earned by diploma in medical transcription.

I have several years of nursing experience and I even had the wonderful opportunity to write and teach a few online medical assisting courses on the college academic level.

However, I have always had a great passion for organizing my house. I studied many resources about home organization and decluttering a house. There is so much helpful information to learn. I decided to continue to pursue my interest in this field.

Now, I am very proud to tell you that I am a trained Professional Organizer. I successfully completed the program listed below and I enjoyed my training very much.

We support the Institute for Professional Organizers™ Fast Track Method™ Training Self-Study Program developed by experienced organizers.

You can learn how to start your professional organizing business and how to organize. The program includes 8 hours of online videos, a comprehensive manual, and personal coaching. You can study from the comfort of your own home.

So, now you are a little more familiar with my training. We will get onto our topic of paper management. I thought it would be fun and interesting to start with one of my favorite videos. As you get to know me, you will soon find out that I am a visual person and I truly enjoy many helpful videos regarding home organization.

Video Below Titled "How to Organize Your Files with Freedom Filer Filing System"




I wanted to mention the fact that people are not born organized. Organization and paper management are important skills that can be learned just like learning how to cook, ride a bike, or drive a car. It takes motivation, time, and practice.

Please keep in mind that paper management is not a one-time event, it is a process and it involves maintenance.

 
Learning Objectives of My Paper Management Workshop


The A.R.T. of Paper Management

Positive Benefits of Organizing Your Paper Information

How to Develop a Paper/Information Processing Center

Where to Start with Paper Management

Filing Strategies

How to Know What Paper to Toss and What Paper to Keep

Where to Keep Your Paper Information and How to Maintain Your Files

Helpful Products and Systems for Organizing Paper Information

Helpful Products for Tracking Finances


Benefits of Organizing Your Paper


A major benefit of organizing your paper is you will know exactly where to look for the specific information you need for many important transactions such as:

    Financial and Estate Planning

    Investments and Bank Statements

    Bill Paying

    Tax Preparation

    Health Records

    Educational Records

    Property Records

When your paper is processed, acted on and maintained in the correct manner, you are rewarded with the positive benefits of efficient financial record keeping. You will be able to quickly and easily find the information you need when you need it.

You will have a less cluttered environment. You should be able to focus on your priorities and goals, not piles of disorganized paper.

The A.R.T. of Paper Management

Information comes to us in many forms such as emails, letters, etc. The most important factor is what we actually do with the information after it arrives.

Three Important Categories for Sorting Your Papers

1. Action - The paper/information needs your action, such as current bills to be paid.

2. Reference - You may need the paper/information for future reference, such as tax receipts.

3. Toss - You don’t need the specific paper/information and you don’t need to take action on it.


Create a Paper Processing Center

I would like to include a helpful video at this point in our Paper Management Workshop that correlates with our discussion.

Video Below Titled "Solve your Paper/Filing Problems: Command Center for Paperwork"




A physical office or home center layout of each paper processing activity zone.

Assign a specific area for each activity within the paper processing center including:

    Action papers

    Reference papers to be filed

    Trash

    Recycling

    Shredder or separate container


Move items needed to support each paper processing activity to their proper zone such as reference papers to file, action papers, recycling, etc.

Where to start

This may be a great time to include an appropriate video regarding this topic.

Video Below Titled "Paper Organization - How to Set Up a Filing System"




Start with the papers which are the most current within the past month.

Once you have processed your most recent papers, you can work on your piles of paper and filed papers in old systems.

File strategies

A common question I hear from people is “how do I know what paper is important and how long do I keep it?”

Before you decide whether or not to keep a certain piece of paper, you need to decide its purpose.

Action vs. Reference Information

Is it information you will need in the future or is it something you need to take action on?

If it is information you will refer to later, do you need to keep it in paper form or can it be safely stored electronically?

If it is information you are actively working on now or will need in the next few weeks it is an “action paper”. Action papers may sit out appropriately on a desk or work space for quick and easy access.

If it is something you will need to refer to "at a later date in the future," such as last year’s income tax records, you can file it in a reference or archive filing system.

What to Keep and How Long

Each situation is individual for the person. For financial records, always seek the professional advice of a CPA for your specific requirements.

You may want to keep your tax returns indefinitely.

Where to Keep Your Records

Once you have sorted through your papers and decided what to keep, you need a place to safely store them.

Products and Systems for Your Action Papers

When creating your own filing system, you may wish to choose a labeling system that works best for you. Think of how you want to access your information.

Action Papers: Keep action files in a vertical manner on the desk top in a file box.

    Meetings scheduled

    Bills to be paid

    Cards to mail

    Invitations

    Registrations to be mailed

    Invoices

    Appointments

    Phone calls to return

Products/Systems for Your Reference Papers


Now, is a good time to introduce another helpful video for our workshop presentation.

Video Below Titled "Quick Tip: How to Organize Your Filing Cabinet Files"




Your reference papers should be filed in a Reference Filing System. You can label your files by category alphabetically or chronologically. You can store your reference documents in a filing cabinet.

Create a hanging file folder tab for each main category and manila file folder and label for each subcategory. The labels should make it easy for you to find the contents.

Products/Systems for Your Reference Papers

At this time, I would like to add an excellent video presentation regarding this subject.

Video Below Titled "The easiest way to label your file folders: Freedom Filer"





You can use prepackaged labeling products or create your own labels that work best for you.

Some common categories or labels for reference papers are:

    Finances

    Taxes

    Insurance

    Personal Property

    Vital Records

    Health/Medical History

    Employment Records

    Education Records

Products and Systems for Your Reference Papers - Tax Records

Pocket accordion files can be useful for the following:

    Receipts

    Tax Filing

    Investment Documents

    Bank Statements

    Credit Card Statements

    Income Statements

    Charitable Deductions

    Medical Expenses

    Miscellaneous Expenses

    Child Care Expenses

    Business Expenses

Products and Systems for Tracking your Finances

There is Financial software such as Quicken or Quickbooks.

Products and Systems for Digital Financial Records

Actually, the more paper information you can store in a digital format, the less physical space you will need to store information. 

The Neat scanner is one tool that can help you in storing information digitally. Neat is a desktop scanner and digital filing system that can scan receipts, business cards and documents. A great advantage is that it includes software that identifies and extracts the important information and automatically organizes it for you.

Helps you organize:


    Receipts

    Bills

    Medical Forms

    Business Cards

    Bank Statements

    Credit Card Statements

Maintenance


You should regularly process your papers to keep your information maintained and organized. You can sort your incoming papers using the ART of Paper Management system. A good habit is to file your reference papers once at least once a week. File your important information in your reference file system.

Summary

When your paper is processed, acted on and stored properly we are rewarded with the benefits of efficient financial record keeping.

You be able to find the information you need when we need it. You should have a less cluttered environment and be able to focus on your priorities and goals.

I hope you enjoyed our Paper Management Workshop. Please take a look at our Declutter Workshop when you have a chance. I am looking forward to developing my Time Management Workshop in the future. Please check out FreedomFiler by clicking on the image below. I have two of their filing systems and I just love them.

Part Two "Organizing 1-2-3 FREE Mini-eCourse"

“Overcoming being Dis-organized: Practical advice for De-cluttered spaces and Organized daily living”

TODAY, we are continuing our discussion on OVERCOMING BEING DIS-ORGANIZED, and more strategies you may want to implement to cope better, while working on getting rid of the CLUTTER once and for all. You need your family’s support to maintain your new organizing systems once you have conquered the clutter.

Learning and practicing better communication skills is a wonderful way to reconnect to your family and heal relationships that may have been damaged. Three basic skills are invaluable and critical to enabling families to function properly on all levels:

  •         The ability to listen to and hear each other respectfully without interruptions
  •         Respecting each other’s individuality and right to own opinions
  •         The ability to distinguish behaviors from persons so that undesired behavior may be rejected but never the person (Asking the person to change behavior rather than judging or blaming him or her personally)

Suffering as result of being disorganized is a most personal, intimate and emotionally painful matter that affects one’s self-image, so one tends to focus on one’s imperfections and shortcomings and starts to question one’s self-worth. If you are discouraged and feel as if your whole life is disintegrating under the weight of this problem, then the Organizing 1-2-3 eBook is for you!

Anxiousness and irritability often results, as well as secrecy, shame and withdrawal, as the individual realizes that his or her behavior is not desirable or understandable to others, so social events are avoided. People that continue to live in cluttered, messy conditions may even experience depression.

We have to learn how the inner drive mechanisms work and, more importantly, how to change things - only then will we have the knowledge and power to overcome the natural setbacks that may occur and gradually start to control the compulsion to procrastinate and aggravate the situation further.

Disorganized people deal with their embarrassment and emotional pain in different ways, like avoidance of other people, hiding, denying, over compensation or costly interventions just to get rid of the nightmare.

Are you there too?

Again, thank you for reading Part Two in our five-day series of the FREE, five-part mini-e-course, which is taken straight from this newly released Organizing 1-2-3 eBook.

 
Part Three of this mini-ecourse will be available soon. However, if you know that you are already interested in the Organizing 1-2-3 eBook, I have a special introductory offer that might not last long. Receive your ebook for just $19.97! ACT NOW, BEFORE THEY ARE GONE! So grab this special price while you can!

Place YOUR order NOW by following the directions below!!

Order Your Organizing 1-2-3 e-book NOW by clicking on the "button" below that says "Buy Now."

Buy Now

Add to CartView Cart



Part One "Organizing 1-2-3 FREE Mini-eCourse"

“Overcoming being Dis-organized: Practical advice for De-cluttered spaces and Organized daily living”

To be able to ORGANIZE is a skill that can be LEARNED. It is not inherited! There are ways out of the struggles! Get successful in life again! GET IN CONTROL AGAIN!

The Organizing 1-2-3 eBook has strategies and solutions that work! Learn to use those Strategies and solutions to work FOR YOU!!! YOU ARE ABLE TO CHOOSE FOR THE BETTER AND ARE CAPABLE TO DEAL WITH YOUR DE-CLUTTERING AND ORGANIZING OPTIONS DECISIVELY.

IF YOU STRUGGLE AND SUFFER PSYCHOLOGICAL EFFECTS OF BEING DISORGANIZED, THEN THIS BOOK IS FOR YOU! YOU CAN NOW DO SOMETHING MEANINGFUL TO CHANGE YOUR LIFE! There is some real truth and wisdom in the following:

“Organization is not an option, it is a fundamental survival skill and distinct competitive advantage” ~ Pam N. Woods

“It takes but one positive thought when given a chance to survive and thrive to overpower an entire army of negative thoughts.” - Robert H. Schuller.

Whatever your personal strategy for dealing effectively with DE-CLUTTERING DESPAIR, be sure to take into account the following:

  •     Negative thought patterns to be avoided
  •     All or nothing – if it’s not perfect, it’s not worth it
  •     Negative self-talk – I can’t, I’m a failure…
  •     Overgeneralization – seeing a single event as making all of life a disaster
  •     Catastrophization – each little problem is the end of the world
  •     Mind reading –assuming people to think the worst of you
  •     Fortune telling – “knowing” things will turn out badly and acting as if they are
  •     Accentuating the negative – ignoring positive things and exaggerating negative ones
  •     Self-blame – using guilt to motivate yourself, or unfair self-blame

You’re always behind, always late, always apologizing to people! It’s distracting, demoralizing, embarrassing! You are terrified of someone calling you up on very short notice to say they are dropping in unexpectedly. You feel that you can do so much more if only you were organized!

It is now within your reach! Go for it! Wouldn’t it be nice to feel in control, feel ready for life, and enjoying life? That is what organizing can do for you! One secret to success in organizing is the ability to prioritize your various commitments, enlist the help of others, and not sweat the small stuff.

Today you can enjoy "Part One" of the FREE, five-part mini-e-course, which is taken straight from this newly released Organizing 1-2-3 eBook.

Organizing can be immensely gratifying in this changing world with its increasing demands. It is not for the faint hearted though, since it sometimes will require courage, lots of persistence, self discipline and self control. It will invariably result in a character building exercise in most areas of your life.

Organizing is not a talent…..it is a skill, a remarkably simple skill that anyone can learn! All that you need is the willingness and the desire to learn a whole new approach to the organizing process, a change of heart, a change in the way you think about it.

Developing an understanding of what’s been holding you back in all your past efforts, possibly causing you untold emotional suffering. There are very specific skills, techniques and tools that you need to learn that will make organizing manageable, tolerable, attainable and……even fun, especially in hindsight when you will be reaping all the benefits!

Just think of the sense of achievement you will enjoy when you have acquired these new and sustainable skills that will put YOU in control of the clutter, instead of feeling frustrated, overwhelmed and depressed!

If you find yourself in real need for some deeper insights into what it actually takes to successfully and effectively GET TO DEAL WITH THESE ISSUES TODAY, HERE AND NOW, ONCE AND FOR ALL, then this is the e-course for you!

Part One in our five-day series of the FREE, five-part mini-e-course, which is taken straight from this newly released Organizing 1-2-3 eBook.

“Overcoming being Dis-organized: Practical advice for De-cluttered spaces and Organized daily living”

This practical course will help you make the most of PERSONAL AND NATURAL INTERVENTION STRATEGIES FOR DEALING WITH BEING DIS-ORGANIZED and ANXIOUS.

Maybe you started to believe that organizing must be a mysterious talent that only a few privileged people are born with, and the unlucky rest of us will inevitably keep suffering for our lack of knowledge in that area.

But there is hope to get out of your maze … even for the most notoriously disorganized person! You can turn yourself around! We can learn to be smart and outsmart our messy problem! You can tackle this and achieve success!

Organizing is much more than just throwing the clutter out. It is about establishing new and invigorating environments that will inspire you to unleash your creative thinking. It will give you a sense of your own personal power and develop the sweetest sense of achievement that will motivate you to no end in reaching far more than you ever thought you were capable of.

Best of all, it will free you to pursue the higher goals, dreams and ideals you have in life. You will have so much more time than you ever thought possible by living the life you thought could only be a dream….. your spirit will soar free in stead of being chained to the grinding despair of constantly drowning in oceans of clutter!

The constant stress from living with a chronic clutter problem can possibly affect your health. It makes a person feel overwhelmed and powerless to change things around them.

With so much disorder and unnecessary items about, you will find it is difficult to be focused and life will feel more and more like a meaningless struggle. Along with your energy, your spirit seems to sag and you may lose interest in life and feel depressed. Don’t allow things to slip out of control so far! It is time to dig in. Get your space organized, get back in control!

Thank you for reading Part One of this mini-ecourse and I hope it has been informative for you! Remember that you can learn organizational skills to live the life of your dreams!

Part Two of this mini-ecourse will be available soon. However, if you know that you are already interested in the Organizing 1-2-3 eBook, I have a special introductory offer that might not last long. Receive your ebook for just $19.97! ACT NOW, BEFORE THEY ARE GONE! So grab this special price while you can!

Place YOUR order NOW by following the directions below!!

Order Your Organizing 1-2-3 e-book NOW by clicking on the "button" below that says "Buy Now."



Buy Now

Add to CartView Cart


Monday, February 17, 2014

Using Lists to Increase Household Efficiency

Checklists are useful resources when getting organized in the house. Most of us make a grocery list before we go to the store, why not make a list for important things we want to organize in life? The more checklists that you make, the more proficient you will get at it. Listed below are some general ideas for checklists.

"To Do" checklist for everyday. Start your day by making a list of all the things that you need to accomplish each day. Carry your list along with you and check each item off when completed. This will create great feelings of positive reinforcement, motivation and accomplishment.

Develop a routine household maintenance list for tasks that need to get done monthly. For example, change the central filter for your air unit in the home, etc. You can get into the habit of checking the list a few months in advance to see if you need to schedule maintenance professionals to do certain jobs for you.

Make a weekly cleaning list and hang it on the wall or central command center for everyone to see. Beside each job write the person's name that is responsible for the job that week. Make sure they check off the job on the list when completed.

Create a car maintenance checklist. Schedule specific times when you need to make appointments for routine or special car maintenance.

Writing checklists for your life may help reduce stress in the long run. It will be easier to assign jobs to other people in your household. You can create and store your checklists on your computer and print them out as needed. Also, you can make a special binder for all of your checklists. Once you start making checklists, you will wonder how you ever got along without them!

Helpful Tips to Get Organized and Stay Organized

Getting organized doesn't have to be a boring chore. Listed below are easy steps you can initiate right now that will start you on your way to becoming organized.

Begin with the clutter that you routinely see every day at your house. For example, organize your kitchen and family room before your decide to organize your hallway closet. Once you see how nice your results look, you will be motivated to work on the hidden areas throughout your home, such as closets, cabinets and drawers.

Give everything in your home a special place of its own. Find the proper home for all of your items. Then, your family will know exactly where to find them and where to put the items away each time they use them. For example, you can create one defined place in your house for storing library books. This will make it easy to find them when it is time to read or return them.

Hang hooks for your keys and purse inside the entryway to your home, so each time you walk in, you can hang up your keys.

Set aside one basket for each family member for items they frequently bring in and out of the house, such as homework, school books or book bags.

Designate a specific basket on your desk or command center for incoming mail, bills, receipts and letters. This way everyone will know where these important items are when needed. You may want to have a shredder nearby, so you can shred appropriate items for security reasons while sorting through your mail everyday.

You may want to get rid of certain items in your house that you do not need or want anymore. For example, coupons that may have expired or magazines you might not get around to reading. All these material things take away from the space you could be using for items you actually do need and use on a regular basis.

Use drawer dividers when organizing junk drawers or silverware drawers with tiny items to keep them separated and organized. This works well for both dresser drawers and office supplies too.

You will find that when you are organized, you are less likely to forget appointments and birthdays. Remember to keep up with your daily/weekly/monthly cleaning schedule and you will find it easy to maintain your organized house. An organized house can give you peace of mind!