Tuesday, January 21, 2014

2 Honest-To-Goodness Ways To Get Rid Of Clutter

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When I think of my 82 year old grandma I think of her tiny yet beautiful garden with its straight rows of veggies. My cousins and I used to "sneak" (Now that I am older I suspect she was watching us from her kitchen window) into the lettuce patch and pick the luscious greens. We would take them into the house and after washing the leaves would smother them in mayonnaise and eat them with relish and delight. My grandma would fake scold us forgetting in her garden and we would laugh and giggle.
Another thing I remember her doing was twiddling her thumbs.I was reminded of this mannerism the other day when I was visiting with a friend and she was doing the same thing. It caught me off guard that someone who is not old was twiddling her thumbs.
Do you ever say to yourself "I sat around all day twiddling my thumbs"? It might be nice if we had that luxury but I know we are all busy and our time is at a premium with everything we have to do. One of the things I see a lot of in magazines at the newsstands are articles on getting rid of clutter and clutter clearing.
Just like thumb twiddling doesn't get us anywhere just being busy doesn't mean we are accomplishing getting rid of clutter. There are many easy things we can do every day that will help us to clutter clear in our homes and space.
1. Make lists
· Write your lists in a place where you can find them again. I don't recommend using sticky notes as they can pile up, get lost and buried. Write them in your daily planner. (If you don't have a planner get one and use it-either an electronic one or a paper one). I use a paper one because I like the tactile feeling of writing things in it and checking them off.
· Create a master list where you write everything that comes into your head that you want to do. Things as simple as sewing on a button, calling someone, exercising, working on a craft, or getting rid of clutter in a specific area in your home.
· Create a daily to do list. Prioritize this list by putting a number by each item in the order of the most important things to get done first down to things you want to get done but can be moved to another day if they aren't done that day. Caution: Don't always move 'get rid of clutter' to the next day.
2. Plan for tomorrow today
Years ago I was trained in the one minute manager system.The only thing I remember from that training which I have used for years and has proved to be very valuable is this: prepare for tomorrow the night before. When I worked in an office I would use the last 10 minutes of the day to straighten my desk and check my planner to see what was planned for the next day.
At home I do the same thing, at the end of every day I tidy up which is a way to get rid of clutter that has maybe accumulated during the day. Doing it daily prevents clutter from piling up. Piles always take a lot longer to get rid of.
Mornings are much easier and simpler when the cell phone has been recharged the night before and anything leaving the house has been placed by the door. (Things such as back packs, brief cases etc.) Also checking purses for lunch money or check to see if things needed to make lunches are on hand to make mornings run smoother.
These two simple tips: to make lists and plan ahead make getting rid of clutter easier as not always being in a big hurry and "scattered"help keep us focused and accomplishing our goals.
Marilyn is a creative organizer who has been organizing for over 20 years. She is a member of the National Association of Professional Organizers and is working towards becoming a Certified Professional Organizer. Professionally she has been organizing homes and offices for two years. She holds a bachelors degree in Social Work. She has reared five daughters and currently lives in Utah.
Go to her website http://www.marilynbohn.com where you can find free organizing tips and interesting blogs and helpful articles on organizing.

Video Titled "Declutter and organize your cups and glasses: #31Days2GetOrganized 2014"

Video Titled "Declutter and organize your baking supplies: #31Days2GetOrganized "

Video Titled "I Can't Get Rid Of My Stuff."

Video Titled "How Clutter Affects Productivity, from Gretchen Rubin"

Reduce Stress and Be More on Top of Things With One Change to Your to-Do List

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Even I was a bit skeptical at that headline and I wrote it! However, it is true I promise! The one thing I'll tell you about is really simple too. It has to do with assigning priorities in your to-do list.
I recently switched over to an online to-do list manager called Remember The Milk. One of the many great features is that you can assign priorities to your to-do items with choices of 1, 2, 3 or none (priority 1 shows on top of your list if you set it that way). I hadn't been using priorities in my two most recent systems and didn't want to get too complicated so I stuck with just using priority 1 or no priority. My rule for deciding whether to prioritize something was either it had a fixed deadline with a high penalty for missing (e.g. paying a bill or sending my newsletter) or it was just something important to me (sweeping up the dog hair from the floors). What started to happen was that in my two levels of priority, many things got put in priority 1. So many items were in priority 1 that I began to fall behind and had to start triaging even my high-priority items. This is where stress comes in - it's very stressful to look at a big list of priority 1 items, know you can't get to all of them and have to start deciding which to do and which to leave undone for now. It's also a big waste to spend time and energy deciding what to do because you haven't maintained your to-do lists in a way that supports you getting things done.
What I did, and this is the big secret today, is to change my criteria for priority 1 into only things that carry a substantial penalty for not being done on time. To support this, I added a middle layer of priority for things that don't have to be done by a specific day but I that I don't want to leave indefinitely either. Sweeping up the dog hair falls in here - it doesn't have to be done today, but I can't let it go for too long and maintain a sanitary living space. In contrast, sending my newsletter is a priority 1 because it reflects badly on me and disappoints people who have placed trust in me to send it late. The big temptation is to load too many things into priority 1, which takes me back to the original problem. It's been helpful to have a rule to determine if something really belongs in priority 1.
The big stress relief comes from looking at my to-do list and seeing just 2-5 items that are priority 1 for today. It's a small universe, it feels do-able, and lets me know in a glance what has to be done today. Everything else is optional. Having things laid out this way is great for really busy days - I can crank through the "must do's" and even there's dozens of things that don't get done I know without a second glance I've done what has to be done today.
You can apply this with almost any system you use. Every electronic to-do list manager I've ever used allows you to assign priorities and you could even do this with paper so I encourage you to give it a try. It's done wonders for me, and less stress equals more and better quality work.
Do you have any to-do list tricks you use? Tell me about them in the comments.
If you're thinking of starting a creative solopreneur business or already have one, you can learn exactly what skills you need to make your business a success in my free e-course "5 Essential Skills for Solopreneur Success," Visit http://www.michelechristensen.com to sign up and you'll also get a free subscription to my Solopreneur Strategy Newsletter.

Begin Your Day the Night Before

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One of the biggest factors in whether or not I have an enjoyable, productive day is how I end the day before. As a solopreneur, your personal life and business life tend to blend together, so some of these ideas relate to non-work things.
Do a little planning
One of my biggest productivity killers is staring at my to-do list and trying to figure out what to work on before I've even gotten anything done. I have a hard time getting into gear when I have to wade through dozens of tasks just to figure out what to do before I can even do anything. To combat this, I get my tasks and priorities lined up the night before. It's the last work item I tackle for the day, so at whatever time I decide to quit for the day I spend 5-10 minutes making sure I can hit the ground running the next day.
Know when to quit
As a solopreneur, you to-do list is massive and never-ending. You'll never get it all done, so a big part of your time management has to be deciding what doesn't get done. Part of this is knowing when to stop working for the day. Quite literally, you could be up all night and not get it all done or even feel on top of things, so it's important to have a set time at which you stop working. When I work in the evenings I try to make sure I have a set quitting time that gives me time to end my day, relax and get to bed on time.
Park on a downhill slope
This means that you leave your work in a condition that makes restarting easy. In the time leading up to quitting time, try to find a good place to stop. If there is no good place to stop, make sure to leave yourself some notes so you can jump back in without figuring out where you were. You'd be surprised how much you can forget in one day, and spending 30 seconds leaving yourself well-positioned to restart can save many minutes of headaches later.
Have an end-of-day routine
Make a short list of what you need to do at the end of the day to start your next day off right. Once you've wrapped up work, consider what personal chores would make your next morning run smoothly. I like to set up my coffee the night before, and sometimes I set up a load of laundry so I can start it as soon as I get up. You might want to pack your lunch, lay out your clothes or pack your bag for an early meeting. Doing these tasks the day before can help you have less-hassled morning.
Sketch out a schedule
Be sure to peek at your schedule for the next day so you're not caught unaware of an early obligation. Create a rough outline of what you'll be working on during which time windows. You can always change your mind, but having a plan gives you something to work from.
What else?
What do you do at the end of the day to ensure a strong start to the next day? Share it in the comments.
If you're thinking of starting a creative solopreneur business or already have one, you can learn exactly what skills you need to make your business a success in my free e-course "5 Essential Skills for Solopreneur Success," Visit http://www.michelechristensen.com to sign up and you'll also get a free subscription to my Solopreneur Strategy Newsletter.